Campaign Document Tracker

The template’s metadata:

---
id: document_tracker
title: Document Tracker
type: document_tracker
level: campaign
purpose: Track in-game documents, letters, and handouts
author: Mimir Team
variables: []
---

Master tracking system for all campaign documentation

Note: This tracker works excellently as a spreadsheet! Create tabs for each section in Excel, Google Sheets, or your preferred spreadsheet tool for easy filtering, sorting, and status updates.

---

Campaign: [Campaign Name]

Start Date: _______
Current Date: _______
Current Session #: _______
Campaign Phase: □ Planning □ Early □ Middle □ Late □ Epilogue

---

Core Campaign Documents

Document	Created	Last Updated	Status	Next Review	Location/Notes
Campaign Pitch	☐ Date:___	___	☐Draft ☐Final	___
Campaign Bible	☐ Date:___	___	☐Started ☐Growing ☐Complete	___
Session Zero Package	☐ Date:___	___	☐Draft ☐Used ☐Archived	___
Safety Tools & Agreements	☐ Date:___	___	☐Set ☐Reviewed	6 months
Player Character Sheets	☐ Date:___	___	☐Current ☐Outdated	Each level
Character Integration Doc	☐ Date:___	___	☐Initial ☐Updated	Monthly

---

World Documentation

Document	Scope	Created	Status	Priority	Notes
World Overview	Global	☐ Date:___	☐Basic ☐Expanded ☐Detailed	High/Med/Low
[Region Name]	Regional	☐ Date:___	☐Outline ☐Developed ☐Complete	High/Med/Low
[City/Town Name]	Local	☐ Date:___	☐Named ☐Outlined ☐Detailed	High/Med/Low
Pantheon & Religion	Global	☐ Date:___	☐Names ☐Domains ☐Detailed	High/Med/Low
Calendar & Timeline	Global	☐ Date:___	☐Basic ☐Working ☐Complex	High/Med/Low
Factions Overview	Global	☐ Date:___	☐Listed ☐Connected ☐Detailed	High/Med/Low

---

Module/Adventure Tracking

Module #	Title	Overview	NPCs	Locations	Status	Sessions	Notes
1	[Name]	☐	☐	☐	☐Planning ☐Prep ☐Active ☐Complete	/
2	[Name]	☐	☐	☐	☐Planning ☐Prep ☐Active ☐Complete	/
3	[Name]	☐	☐	☐	☐Planning ☐Prep ☐Active ☐Complete	/
4	[Name]	☐	☐	☐	☐Planning ☐Prep ☐Active ☐Complete	/

---

Session Documentation

Session #	Date	Prep	Recap	Attendance	Key Events	Filed?
[#-2]	___	☐	☐	/	[One line]	☐
[#-1]	___	☐	☐	/	[One line]	☐
[Current]	___	☐	☐	/	[One line]	☐
[Next]	___	☐	☐	/	[Planned]	☐

---

NPC Tracking

NPC Name	Type	Introduced	Last Seen	Status	Location	Doc?
[Name]	Major/Minor	Session ___	Session ___	☐Alive ☐Dead ☐Unknown	[Where]	☐
[Name]	Major/Minor	Session ___	Session ___	☐Alive ☐Dead ☐Unknown	[Where]	☐
[Name]	Major/Minor	Session ___	Session ___	☐Alive ☐Dead ☐Unknown	[Where]	☐

---

Player Character Development

Player	Character	Backstory Used	Personal Arc	Spotlight Sessions	Next Focus
[Name]	[Character]	☐None ☐Some ☐Heavy	☐Started ☐Active ☐Complete	___	Session ___
[Name]	[Character]	☐None ☐Some ☐Heavy	☐Started ☐Active ☐Complete	___	Session ___
[Name]	[Character]	☐None ☐Some ☐Heavy	☐Started ☐Active ☐Complete	___	Session ___
[Name]	[Character]	☐None ☐Some ☐Heavy	☐Started ☐Active ☐Complete	___	Session ___

---

Recurring Elements

Element	Type	Introduced	Appearances	Next Planned	Impact
[Name]	Item/Place/Mystery	Session ___	___ times	Session ___	☐Low ☐Med ☐High
[Name]	Item/Place/Mystery	Session ___	___ times	Session ___	☐Low ☐Med ☐High
[Name]	Item/Place/Mystery	Session ___	___ times	Session ___	☐Low ☐Med ☐High

---

Document Maintenance Schedule

Task	Frequency	Last Done	Next Due	Owner	Done?
Update session recaps	Weekly	___	___	DM	☐
Review upcoming module	Bi-Weekly	___	___	DM	☐
Update NPC tracker	Monthly	___	___	DM	☐
Player feedback check	Monthly	___	___	All	☐
Archive old materials	Quarterly	___	___	DM	☐
Campaign health review	Quarterly	___	___	All	☐

---

Quick Status Dashboard

🔴 Urgent (This Week)

• [Task]
• [Task]
• [Task]

🟡 Important (Next 2 Weeks)

• [Task]
• [Task]
• [Task]

🟢 Backlog (When Time Allows)

• [Task]
• [Task]
• [Task]

---

Document Health Check

Well-Documented: [List areas with good coverage]

Needs Attention: [List gaps or outdated sections]

Player Requests: [What they want more info about]

Archive Needed: [Old documents to file away]

---

Color Key (for spreadsheet version)

• 🟩 Green = Complete and current
• 🟨 Yellow = Exists but needs update
• 🟥 Red = Urgently needed
• ⬜ Gray = Not yet needed
• 🟦 Blue = In progress

---

Tips for Spreadsheet Version

1. Create separate tabs for:

   • Core Documents
   • World Building
   • Modules
   • Sessions
   • NPCs
   • Player Characters

2. Add filters for:

   • Status
   • Priority
   • Last Updated
   • Document Type

3. Use formulas for:

   • Days since last update
   • Sessions since NPC appearance
   • Completion percentages

4. Consider adding:

   • Hyperlinks to actual documents
   • Conditional formatting for overdue items
   • Data validation for consistent status entries